June 4, 2004
Attention Child Passenger Safety Advocates!
Due to limited access of technician and instructor e-mail addresses available from the internet, the KIDZ IN MOTION, INC. (K.I.M.) Planning Committee respectfully requests your help in distribution of this information. Please distribute this information to all the technicians, instructors and CPS advocates you know.
If you have received this information from a source other than the Planning Committee e-mail address and would like to receive future information concerning the 2005 K.I.M. Conference, please e-mail the Committee at kimconf@hiwaay.net with "Subscribe" in the subject line. If you would like your e-mail address removed, likewise e-mail the Committee with "Unsubscribe" in the subject line. Due to financial constraints, the Committee is unable to mail information to technicians and instructors via the U.S. Mail at this time.
A little history - Last summer the K.I.M. Conference Planning Committee made a formal announcement on the CPSlist serve presenting our ideas to the CPS community. The Conference was, also, announced in the SAFE RIDE NEWS publication last Fall. We solicited your suggestions and support, regarding revival of an annual National Child Passenger Safety Conference. We are once again reaching out to you, to keep you involved in the process of creating a conference based upon your needs. With your support and direction, we can bring this "idea" to fruition in August of 2005.
Quick FAQs
- Why 2005?
Developing a national conference has been and continues to be a huge undertaking and commitment of both time and finances. Several wheels had to be set in motion, including creating an entity to accommodate the financial flow that the K.I.M. Conference will require. KIDZ IN MOTION, INC. was officially incorporated in the state of Florida on September 30, 2003 and was notified by the IRS on April 15, 2004 that KIDZ IN MOTION was successful with our application for 501c non-profit status. - How will the conference be funded:
The Planning Committee is aggressively pursuing unique sources of financial support for conference expenses with consideration being given to the very high cost of food and beverage, audio-visual rentals, conference room rental charged by the hotel and other expenses involved in planning and provide a national conference. - What can you do:
Your help is vital to the success of this effort. When signing a conference contract, a deposit is required. Along with the deposit are payment agreements set at predetermined intervals from the time of signing until the conclusion of the conference. The Planning Committee has considered numerous funding sources to cover the initial and subsequent deposits required by the hotel contract. It became clear to us that the CPS community will have to be financially supportive of this conference for it to become a reality. Hence, we are providing the following information for your consideration:
The K.I.M. Conference Request:
If every currently certified Technician and Instructor were willing to donate $5.00, the Committee would have sufficient funds to complete a finalized contract with the Omni, the hotel that was selected after careful evaluation of several hotels in the Orlando area. The first payment of $5000 is due to the Omni hotel in September 2004. Fifty percent of the anticipated master account at the Omni Resort for the CPS Conference is due July 1, 2005. We anticipate the master account to be approximately $275,000 to $375,000, depending on the number of conference attendees. Final payment will be paid within 30 days of the end of the conference.
Please be advised that costs for food and beverage and audio-visual rental services at any hotel are very high. Here are some projections based upon a thorough search of hotels in the Orlando area; cost of meals for 1000 participants is $80,000 a day, well over $200,000 for the two and one half day conference. Audio-Visual rentals are estimated at $50,000 for the duration of the conference.
Below are a few facts for your consideration:
- Donations are tax deductible. Every donation to the K.I.M. Conference, Inc. brings the conference closer to a reality.
- Donations of $25.00 to $325.00 will be credited to your conference registration in 2005. Contributions are not limited to the above but are just two suggestions we felt might be feasible to many.
- Do you know of potential funding sources? Please send this information to the KIM Planning Committee.
- Corporate contributions from individuals or corporations that you are able to secure will be compensated with recognition at the conference. This includes but is not limited to: a logo posting in the agenda, signage at strategic locations in and around the conference, discounts for attendees from the donor organization.
- Checks can be made payable to KIDZ IN MOTION, INC. and sent to KIDZ IN MOTION, INC., 5424 Conway Pointe Court, Orlando, FL 32812.
The Planning Committee would greatly appreciate all donations be accompanied by an email address. If you do not currently have an email address, there are many sites that offer a free email account.
Sites such as Hotmail (http://login.passport.net/uilogin.srf?id=2) or
Yahoo (http://mail.yahoo.com/) offer email accounts. Please secure an email account prior to making a donation. We want to provide you with the most up-to-date information about the conference and provide you with electronic verification of your donation.
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